Criteria Management Bodies

Organising Committee

Duties

The organising Committee exercises the functions relative to the ideation, planning and realisation of Esxence, with the assistance of the organisational team.

It has the responsibility of the management of the following activities:

Criteria Definitions: defines and proclaims the Criteria that are followed for the selection of the brands that will be admitted as exhibitors at the Esxence Exhibition. So as to implement the Criteria over time, taking into account the evolving reality of the sector, the Organising Committee will coordinate a series of meetings and encounters on this theme with the representatives of the brands. These proceedings, composed of free critical expression and opinion collection are held to be essential in order to harmonise the Criteria, based on suggestions and stimuli considered of importance for an improved definition of the sector involved, to which the exhibition will be directed.
Constitution of the Technical Committee: with the first definition of the Criteria, Esxence completes an important step toward its main objective: to become an authoritative international appointment dedicated to all of the brands and distributors of Niche Signature Perfumery. For a more appropriate application of the same, the Organising Committee will make use of the consultancy of a Technical Committee. For the 2011 Edition it will be the same Organising Committee to identify and recruit the components of this technical team. Afterwards this will be communicated to those who are professionally involved in the sector, who through specific methods may become candidates for this consultancy body for future editions (see Constitution of the Technical Committee).
Propose the provisional and definitive list of exhibitor brands: having in front of them, the forwarded applications from the brands who manifest their intention to participate in Esxence, the Organising Committee will take it upon themselves to form a provisional list, made up of all of the brands that applied for permission to participate, including the judgements (admitted, not admitted, Spotlight) drawn up by the same committee. Once defined, the provisional list will be forwarded to the Technical Committee, which will express its opinion, applying or modifying the judgements expressed by the Organising Committee, which, having taken into consideration the opinions expressed, will draw up the first definitive list.
Constructive contrast: once the approved exhibitor list has been published, the Organising Committee will make itself available, before the edition of Esxence, for a meeting with the brands excluded, so as to highlight the critical points that brought about their exclusion. This will be the opportunity in which suggestions may be put forward, useful for aiding the brands in question to comply with the presentation requirements for documentation and selection criteria so as to be able to, eventually, apply for later editions.
5. Ideate and manage the activities and initiatives aimed at the public visiting the exhibition

Composition of the Organising Committee

Silvia Cardani
Maurizio Cavezzali
Celso Fadelli
Silvio Levi
Luigi Michielon
Federico Ramponi
Paola Saracini

Technical Committee

Duties

The members of this team will have the duty of expressing a judgement on the provisional list, which gathers all of those brands that may, based on a preliminary judgement expressed by the Promotional Committee, either gain access or not to the exhibition. In particular they will have to express themselves on three categories:

Brands admitted to Esxence
Brands not admitted to Esxence
Spotlight

it is the option of the Technical Committee to suggest that the Organising Committee review its initial judgement on the brands admitted and not admitted or accepted as Spotlight.
Subsequently, the Organising Committee will analyse the suggestions forwarded and will draw up the first definitive list which will be made public on the site www.esxence.com and will become effective against repêchage or new candidacies received after the first term deadline for presentation of the applications.

Composition of the Technical Committee

The members will be Italian and European distributors and merchants and in the future also non-European, chosen by the Organising Committee. 8 candidates, will be selected in the attempt to form a representative panel capable of effectively expressing itself concerning the provisional list, on the brands admitted to the exhibition and those not, transmitted to them by the Organising Committee. The role of President of the Technical Committee will be fulfilled in rotation and with an annual term in office, of one of the members of the Organising Committee.

Each component selected who will then confirm his or her availability to take part in the Technical Committee, will be asked to express his or her opinion on line. In fact, he or she will receive by email an ID and a password with which a reserved section of the website www.esxence.com may be accessed where the provisional list may be viewed. There will be a limited period of time in which an opinion may be expressed regarding the pre-decision taken on each brand by the Promotional Committee.

Each member will have free access to the documentation provided by the brands, in a digital format, but may also, if he or she wishes, view the physical samples received from the brands and made available at the premises of ICE, the event organising firm in Milan.

The list of the candidates from among whom the members of the Technical Committee will be selected will be made public but the names of the members who will be awarded membership will not.

For each appointment to the Technical Committee, at least one substitute member will be identified who will substitute the acting member with immediate effect in the event of the resignation or the lapse of the appointment of the latter for not having fulfilled, within the term agreed to and defined in the letter of appointment, the expression of the opinion requested.

Beginning with the 2010 edition, when the candidature proposal system on the part of the operators in the sector is activated, the candidatures will be renewed every two years.

Composition of the 2011 Edition Technical Committee

One representative of the Organising Committee with the role of President.
Four experts from the Italian sector chosen by the Organising Committee.
Four experts from the foreign sector (where possible, preferably from different nations) chosen by the Organising Committee.

Order of Events

Below the order of events is found ¹ :

Delivery of the requests to participate in Esxence by the brands by 30 November
Drawing up of the provisional list (brands admitted, not admitted and admitted as Spotlight) on the part of the Organising Committee by 3 December
Results of the analysis of the provisional list by the Technical Committee by 15 December
Publication of the definitive list of exhibitor brands by 15 December
Deadline for the publication of the review of the definitive list: 20 February

¹The order of events may undergo variations.